Paper Machinery Shipping FAQ: Import and Installation

How is paper machinery shipped internationally?

Paper machinery ships by sea freight in containers or as break-bulk cargo for large machines. Machines are disassembled, packed in crates, and reassembled on site. Shipping typically takes 20-45 days by sea, plus port and inland transport. Air freight is reserved for small, urgent parts.

What customs documents are needed to import machinery?

You'll need a commercial invoice, packing list, bill of lading, certificate of origin, and often a declaration of conformity (CE or equivalent). Some countries require an import license for industrial machinery. Work with a freight forwarder to file correctly and avoid port delays.

How long does installation and commissioning take?

Installation runs from a few days for compact machines to several weeks for full production lines, followed by commissioning and operator training. Plan 1-4 weeks total for most converting machines, and confirm whether the supplier includes installation and training in the contract.

Should I buy the machine FOB or CIF?

CIF (cost, insurance, freight) puts shipping responsibility on the seller, simplifying the process for the buyer — good for first-time importers. FOB (free on board) gives the buyer more control over freight and can be cheaper with an experienced forwarder. Choose based on your import experience.

What should I plan for after the machine arrives?

Plan for customs clearance, inland transport, site preparation (power, compressed air, foundations), installation, commissioning, and operator training. Also stock initial spare parts. Missing any of these steps — especially site prep — causes costly installation delays.